To prepare and enter into an agreement with the Employee | Your Personal Data is necessary for the Company to enter into an agreement with you. Types of Personal Data Processed Identification and contact information Information about your qualifications and work experience Personal information that appears on your job application Financial Information Personal Data of Associated Persons Sensitive Personal Data, i.e., religion and/or blood type data in the Thai identification card (if required).
Lawful basis Remark: If you do not provide any Personal Data that is necessary for entering into a contract, we may not be able to enter into a contract with you nor to execute or perform our obligations as specified under the said contract (either in whole or in part). |
To verify a person or his/her authorization | Before entering into an agreement with the Employee, the Company may need to undertake a process for verify your identity. Types of Personal Data Processed Identification and contact information Sensitive Personal Data, i.e., religion and/or blood type data in the Thai identification card (if required)
Lawful basis |
To perform the Company’s obligations under the employment agreement between the Company and the Employee For example, the Company may need to use your Personal Data to arrange for the payment of salary, remunerations and/or incentives to the Employees. | Your Personal Data is necessary for the Company to perform obligations under employment agreement or within the legal relationship between the Company and Employee. Types of Personal Data Processed Identification and contact information Information about your qualifications and work experience Personal information that appears on your job application Employment related information Information obtained during the course of your employment Financial information Performance information Personal Data of Associated Persons Sensitive Personal Data, i.e., religion and/or blood type data in the Thai identification card (if required), health information.
Lawful basis Remark: If you do not provide any Personal Data that is necessary for performing our obligations under the contract, we may not be able to perform our obligations as specified under the said contract (either in whole or in part). |
To enable the Company’s management in relation to human resources For example, Create a new employee account and profile; Prepare devices, systems and other equipment for the Employees; Evaluation of work performance; Distribute internal announcements, e.g., promotion announcement; Generate Employee related report for internal use; Prepare and maintain incident reports for internal record/reference; Create an access card for Employees; Prepare and maintain organization chart for the purpose of manpower planning; Prepare and maintain list of Employees for contacting purposes; Record Employees’ leaves, both via online channel and in the form of hard copy; Set up the office phone and phone email for each of the Employees to be used for communication purpose; Proceed with the request of the Employees to resign from UD Trucks.
| The Company will need to process Employee’s Personal Data for the management of the Company’s general administration and human resources. Types of Personal Data Processed Identification and contact information General employee information General information obtained during the course of your employment Financial Information Employment related information Performance information Personal Data of Associated Persons Sensitive Personal Data, i.e., health information
Lawful basis |
To proceed with the operation of business of UD Trucks and to enable the Employees’ performance of work For example, UD Trucks may need to use the Employee’s Personal Data to contact and enter into a transaction with a third party. This may also include arrangement in relation to the Employee’s business trips such as providing support and assistance in applying for visa, arranging for the reservation of air tickets for and accommodation during the business trips, etc. | In operating the business of UD Trucks, Personal Data of the Employee may be processed as part of our usual business operation, and work management. Types of Personal Data Processed Identification and contact information General employee information General information obtained during the course of your employment Sensitive Personal Data, i.e., religion and/or blood type data in the Thai identification card (if required) (if any)
Lawful basis |
To provide benefits and welfares, as well as supporting the Employee during the employment period For example, Assist the expat to obtain the tax ID number; Arrange to obtain the visa and work permits for expats and in certain cases, their Associated Persons; Arrange for procuring life/health insurance policies for Employees whereby Personal Data of Associated Persons would also be relevant; Proceed with Employees’ request to reimburse expenses spent while performing works, including postage fees, product fees, transportation costs, etc.; Provide notification alerts to Employees when UD Trucks wishes to inform/notify the Employees of news; Arrange for car rental and relevant insurance for Employees; Arrange for fuel cards for Employees; Conduct annual health checks for Employees; Record health data when provide medical supports in the nursing room; Provide trainings to Employees, both in house and external trainings; Prepare and maintain fire escape and fighting report for internal record/reference; Arrange and manage cooperative for Employees (if any); and/or Arrange or provide, or facilitate the arrangement or provision of, any other welfare and benefits – for example, in relation to the funeral owner policy, etc.
| It may be necessary for the Company to process the Personal Data of employees and their Associated Persons, such as family members, to provide benefits, welfares, and other supports, during the employment period. Types of Personal Data Processed Identification and contact information General employee information General information obtained during the course of your employment Financial Information Employment related information Performance information Personal Data of Associated Persons Sensitive Personal Data, i.e., health information and religion and/or blood type data in the Thai identification card (if required) (if any)
Lawful basis Legitimate interest Legal Obligation (when UD Trucks is required to perform our legal obligations such as in relation to the visa and work permit applications, etc.) Explicit consent (for the processing Sensitive Personal Data)
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To communicate, contact, and coordinate This also include the circumstances where we may need to contact the Associated Persons regarding the Employees whom they are associated with – for example, in case of emergency, etc. | The Company will need to process your Personal Data in order to communicate, contact, or coordinate with you. Types of Personal Data Processed Identification and contact information Employment related information Personal Data of Associated Persons
Lawful basis |
To ensure safety at our branches, premises, or other properties of the Company | In order to ensure safety at our branches, premises, or other properties of the Company, as well as life and body of our Employees, the Company has installed CCTV cameras around our premises, whereby your pictures, videos, and sound may be recorded when you visit such locations. In addition, when you visit our office, factories, or premises, you may be required to identify yourself before entering our buildings. Types of Personal Data Processed Identification and contact information Information obtained during the course of your employment Sensitive Personal Data, i.e., religion and/or blood type data in the Thai identification card (if required)
Lawful basis Remark: If your copy of Thai ID card is required when accessing our premises, the Company will request for your consent at that time, unless the consent is not required by law. For more information on the processing of your Personal Data collected from CCTV, please refer to our CCTV Privacy Notice. https://www.udtrucks.com/thailand/cctv-privacy-notice |
To comply with laws For example, Arrange for registration of a new employee with the Social Security Office (SSO), and proceed to comply with relevant law; Comply with other legal obligations of UD Trucks under employment laws such as in relation to the leaves of the Employees; Arrange to comply with the withholding tax payment with the Revenue Department; Provide trainings to the employees as required by the Skill Development Act B.E. 2545, as amended, and to submit training reports to the Department of Skill Development as required by law; and Provide prior termination notice to the employee as required by law; Investigate and prepare an accident report to submit to the function of Labor Protection and Welfares; Conduct fire drills, fire escape and fighting practice; Prepare and submit fire escape and fighting reports to the function of Labor Protection and Welfares; Register Safety Officer with the function of Labor Protection and Welfares; Conduct annual health checks for employees under the Safety, Occupational Hygiene and Workplace Environment Act B.E. 2554, as amended; Prepare and submit health check reports to the function of Labor Protection and Welfares; and/or Maintain record of the member of labour union and deduct payment for the labour union membership fee as may be required by the regulations of the labour union.
| The Company may be required to process your Personal Data for complying laws, regulations, orders, notifications, or other rules issued by authorities. For example, complying with the PDPA by fulfilling your requests in respect to your Personal Data, or complying with labor laws, such as laws concerning social security, or laws related to public limited company. Types of Personal Data Processed Identification and contact information Information about your qualifications and work experience Personal information that appears on your job application Employment related information Information obtained during the course of your employment Financial Information Performance information Personal Data of Associated Persons Sensitive Personal Data Information as required by law
Lawful basis Legal obligation (for the processing of Personal Data and certain processing activities of Sensitive Personal Data for labor protection purposes) Explicit consent (for the processing activities of Sensitive Personal Data, which could not rely on legal obligation as a lawful basis)
Remark: If you do not provide any Personal Data that is necessary for compliance with the law, which is applicable to us, we and/or you may be unable to comply with the laws, and that may affect the necessary processing of your Personal Data as well as may result in the violation of applicable law. |
To arrange the internship/trainee program For example, Enter into an agreement with interns, or accept the interns to attend the internship program Arrange for facilities for interns Evaluation of work performance Arrange for the payment
| It is necessary for UD Trucks to process the Personal Data of potential interns, interns, or trainees to arrange and as part of the internship/trainee program. Types of Personal Data Processed Identification and contact information General employee information General information obtained during the course of your employment Financial Information Employment related information Performance information Personal Data of Associated Persons Sensitive Personal Data, i.e., religion and/or blood type data in the Thai identification card (if required) (if any)
Lawful basis Contractual necessity/obligation (entering into a contract and performing the obligations of UD Trucks under such contract) Legitimate Interest (for arranging and conducting any internal process for the internship/trainee program) Explicit consent (for the processing of the Sensitive Personal Data)
Remark: If you do not provide any Personal Data that is necessary for entering into a contract, we may not be able to enter into a contract with you nor to execute or perform our obligations as specified under the said contract (either in whole or in part). |
To implement security measures in relation to the access of UD Trucks’ premises and record the access to UD Trucks’ premises | UD Trucks may need to process your Personal Data and Sensitive Personal Data, i.e., fingerprint data, which is the biometric data, for the purpose of security and for accessing the premises of UD Trucks, as well as other employment-related purposes specified in this Privacy Policy. Types of Personal Data Processed Identification and contact information Sensitive Personal Data, i.e., fingerprint data, which is the biometric data.
Lawful basis |
To establish, exercise, comply or defend legal claims | Your Personal Data may be processed as part of the establishment, exercising, compliance or defense of legal claims. Types of Personal Data Processed Lawful basis |