PRIVACY POLICY FOR CANDIDATES
UD TRUCKS
This Privacy Policy has been prepared to explain how UD Trucks (Thailand) Co., Ltd., UD Trucks Corporation (Thailand) Co., Ltd, Thai-Swedish Assembly Co., Ltd., TMBP Limited and TSA Land Co., Ltd. (“UD Trucks”) collect, use, disclose and otherwise process (“process” or “processing”) the Personal Data under the Personal Data Protection Act, B.E. 2562 (2019) (“PDPA”).
It is necessary for you to read and understand this Privacy Policy where it relates to you. The content of this Privacy Policy is as follows.
Application of this Privacy Policy
The Types of Personal Data that We Process
This Privacy Policy applies to you if you are a candidate applying for a job in the Company or applying to be our trainee or intern (“Candidate”), as well as any persons, which are relevant to the Candidates, such as relatives, spouse, family members, or emergency contact persons (“Associated Person”).
In general, UD Trucks will collect and process the following types of your Personal Data:
Types of Personal Data | Example of the Personal Data |
|---|
Identification and contact information | Any information, which can identify you, or can be used to contact you, such as full name, date of birth, address, office telephone number, mobile phone number, email addresses, place of work, employment status, occupation, work position, identification card number and other Personal Data on the copy of identification card, passport number and other Personal Data on the copy of passport, gender, age, nationality, marital status, photographs, signature |
Information about your qualifications and work experience | For example, your educational background, work experience, previous job resignation(s), and any information that appears on your School/University Certificates, certificates of academic or language competence, professional license(s), and other certificates and references, including, but not limited to, your name and surname, your address as appears in the Household Registration, your date of birth, telephone number, ID Card number, license number, etc. |
Personal information that appears on your job application | All Personal Data which is indicated in your job application, including, but not limited to, your name and surname, home phone number, mobile phone number, email address, educational background, work experience, previous positions and workplaces, special qualifications, photographs, gender, weight, height, current address, your address as appears in the Household Registration, your house rental rates, information about training, seminars, and activities that you attended, skills, and other Personal Data that appears on your job application |
Personal Data of Associated Persons | Full name, address, email address, mobile phone numbers, or other information of your previous supervisor, parents, children, persons to contact in case of emergency, and/or any other persons, etc. |
Information collected when you visit | Images, and motions collected via the installed CCTV when you enter our premises. |
Sensitive Personal Data | Your health information and criminal record, which are necessary for UD Trucks’ consideration before entering into a contract with you, for the assessment of your fitness for work.
In the case where UD Trucks collects a copy of Thai identification card, which contains religion and/or blood type data, which are considered as Sensitive Personal Data under the PDPA.
In this regard, UD Trucks does not have an intention to collect or process such Sensitive Personal Data, which is appeared on the copy of my national identification card, i.e., religion and/or blood type. Therefore, unless the copy of the Thai identification card is to be passed to local authority(ies) as required by law or such authority(ies), UD Trucks requires you to omit, blind or cross out the information about my religion and/or blood type, before surrendering/ providing a copy of the Thai identification card to UD Trucks. In the case where the full copy of the Thai identification card is collected, whereby the Sensitive Personal Data still appears on such Thai identification card, UD Trucks may, at any time, blind or cross out the information about your religion and/or blood type from such document in order to comply with the PDPA that requires UD Trucks to collect personal data to the extent that is necessary and relevant for its business operations. |
Information as required by law | Any information required by the applicable laws, which UD Trucks shall comply with. |
Legal claim related information | Any information, which may be necessary for UD Trucks to establish, exercise, comply, or defense any legal claims |
In the case where UD Trucks will collect the Personal Data other than those proscribed in this Privacy Policy, UD Trucks will inform you about the collection or the processing of the Personal Data, in accordance with the conditions prescribed by the PDPA.
Any Personal Data voluntarily provided, which is not essential for the recruitment process, will be promptly deleted or securely destroyed. We may provide you with our confirmation of such deletion or destruction on a case-by-case basis.
The Methods for the collection of your Personal Data
Purposes for Processing your Personal Data
In general, UD Trucks will collect the Personal Data directly from you during job application process through email, in person, phone calls/
UD Trucks may also collect your Personal Data from other sources, such as the hospital where you undertake a health examination, recruitment agencies, your friends or other persons who are related to you, or the recruitment platforms.
In the case you provide the Personal Data of any other persons to us, you warrant that you have informed such person about the processing of his/her Personal Data by UD Trucks as explained in this Privacy Policy. In addition, if the consent for the processing of the Personal Data is required, you agree to assist UD Trucks in obtaining the valid and enforceable consent from such person in accordance with the requirements prescribed in the PDPA.
In general, UD Trucks will process your Personal Data for the following purposes:
Purposes | Details |
|---|
To proceed with your request to apply for a position with UD Trucks | UD Trucks will need to process your Personal Data for recruitment and job application consideration purposes. Types of Personal Data Processed Identification and contact information Information about your qualifications and work experience Personal information that appears on your job application Personal Data of Associated Persons
Lawful basis Contractual Necessity (In the case you approach to apply for a job in UD Trucks, and UD Trucks needs to process your Personal Data to proceed with your request to apply for a job) Legitimate interest (In the case UD Trucks initiate the recruitment process, and your Personal Data is processed for such purpose)
Remark: If you do not provide any Personal Data that is necessary for entering into a contract, we may not be able to enter into a contract with you. |
To conduct internal process for the recruitment For example, Prepare and arrange the profile for each candidate Arrange for interviews and necessary testing Assess and determine qualification, suitability and eligibility of the candidate for employment with UD Trucks Make a decision regarding the acceptance or refusal of the candidate Contact and update the candidate an information on the status of job application
| Types of Personal Data Processed Identification and contact information Information about your qualifications and work experience Personal information that appears on your job application Personal Data of Associated Persons
Lawful basis |
To communicate with the Candidates For example, contact and update the candidate an information on the status of job application | Types of Personal Data Processed Lawful basis |
To Arrange for the health/medical examination | Types of Personal Data Processed Lawful basis |
To arrange for the criminal record background check For shortlisted candidates, we may require you to undergo a criminal record background check as part of our recruitment process. | Types of Personal Data Processed Lawful basis |
To ensure safety at our branches, premises, or other properties of UD Trucks | In order to ensure safety at our branches, premises, or other properties of UD Trucks, as well as life and body of our employees, contractors, customers, and any visitors, including you, UD Trucks has installed CCTV cameras around our premises, whereby your pictures and videos may be recorded when you visit such locations. In addition, when you visit our office, factories, or premises, you may be required to identify yourself before entering our buildings. Types of Personal Data Processed Identification and contact information Information collected when you visit Sensitive Personal Data, i.e., religion and/or blood type data in the Thai identification card (if required)
Lawful basis Remark: If your copy of Thai identification card is required when accessing our premises, UD Trucks may request for your consent at that time, unless the consent is not required by law, or your copy of Thai identification card does not contain the Sensitive Personal Data. For more information on the processing of your Personal Data collected from CCTV, please refer to our CCTV Privacy Notice. https://www.udtrucks.com/thailand/cctv-privacy-notice |
To negotiate, plan, or undertake necessary activities in relation to restructuring of the business | UD Trucks may negotiate, plan, or undertake necessary activities in relation to restructuring of the business, as well as entering into such transactions as business acquisition, merger, and sale of any part of the business. Types of Personal Data Processed Identification and contact information Information about your qualifications and work experience Personal information that appears on your job application Personal Data of Associated Persons Any other information, which may be necessary for UD Trucks to achieve this purpose.
Lawful basis Remark: If you do not provide any Personal Data that is necessary for compliance with the law, which is applicable to us, we and/or you may be unable to comply with the laws, and that may affect the necessary processing of your Personal Data as well as may result in the violation of applicable law. |
To comply with laws | UD Trucks may be required to process your Personal Data for compliance with laws, regulations, orders, notifications, or other rules issued by authorities. For example, complying with the PDPA by fulfilling your requests in respect to your Personal Data. Types of Personal Data Processed Lawful basis Remark: If you do not provide any Personal Data that is necessary for compliance with the law, which is applicable to us, we and/or you may be unable to comply with the laws, and that may affect the necessary processing of your Personal Data as well as may result in the violation of applicable law. |
To establish, exercise, comply or defend legal claims | Your Personal Data may be processed as part of the establishment, exercising, compliance or defense of legal claims. Types of Personal Data Processed Lawful basis |
Disclosure of Your Personal Data
In Processing Personal Data for the above purposes, it may be necessary for us to disclose your Personal Data to third parties, both within and outside Thailand, as follows:
to any of UD Trucks’ affiliates or group companies for the purpose of internal management and administration work, to perform our contractual obligations, and for other purposes as identified in this Privacy Policy;
to third party vendors who provide services to UD Trucks, such as cloud service provider, IT service providers, platform service providers;
to external legal counsels in the case of debt collection, legal proceedings and legal execution;
to general counsels, advisors, auditors, and other experts;
to any competent regulatory, prosecuting, tax or governmental agencies, courts or other tribunals in any jurisdiction, including the Revenue Department;
to third parties in connection with a change of ownership in UD Trucks, or any of its assets or properties; and
to any other persons or entities to whom UD Trucks is required to make disclosure by applicable law.
The Cross-Border Transfer of The Personal Data
Retention of the Personal Data
Your Rights to Personal Data
To achieve the purposes described in this Privacy Policy, UD Trucks regularly transfers your Personal Data to its affiliates and group companies, and in certain circumstances, to third parties as described in Clause 5 of this Privacy Policy, located outside Thailand, which may have different data protection standards to those prescribed by the data protection authority in Thailand.
In addition, most of our servers, which we use to process and store your Personal Data for the purposes prescribed herein this Privacy Policy, are located outside Thailand.
Notwithstanding that, UD Trucks ensures that it will protect your Personal Data by implementing adequate personal data protection standards for the transfer of your Personal Data outside Thailand. UD Trucks shall also ensure that any third parties to whom your Personal Data will be disclosed, shall implement adequate personal data protection standards, and where your Personal Data will be transferred within UD Trucks’ affiliates or group companies, UD Trucks shall use data transfer mechanisms as permitted by the applicable personal data protection laws.
UD Trucks will retain your Personal Data for as long as it is necessary to fulfil the purposes for the processing of Personal Data, as described above. However, in general, UD Trucks will retain your Personal Data for a period not exceeding ten (10) years after the end of the recruitment process, or our last communication.
In the case you are selected to be our employee, trainee, or intern, the retention of your Personal Data will be in accordance with the Privacy Policy for employees, which will be provided to you when you enter into the employment agreement with us or in the onboarding process.
We may retain your Personal Data longer than the above period, only as otherwise permitted or specified by the applicable law.
You have the following rights with respect to your Personal Data:
To withdraw your consent, or to request a change to the scope of your consent;
To request that we confirm to you whether we have in possession any Personal Data that is related to you, to access or to obtain a copy of any such Personal Data, to request information about how we have processed or are processing your Personal Data, and to request that we disclose the source(s) of your Personal Data which has been obtained without your consent;
To request that we correct, update, or complete any Personal Data that is related to you;
In certain circumstances, to request that we delete, destroy or de-identify your Personal Data;
In certain circumstances, to request to object the Processing of your Personal Data;
In certain circumstances, to request to have your Personal Data in a format which is generally readable and usable by automatic tools or device and which can be used or disclosed via electronic means, or to request to have Personal Data in said format transmitted to another organization; and
In certain circumstances, to request suspension of the use of your Personal Data.
We reserve the right not to comply with your request if this is appropriate, and as permitted by the applicable law.
In addition to the rights above, you have the right to file a complaint in relation to our processing of your Personal Data with the Expert Committee, Office of the Personal Data Protection Committee, in accordance with the procedures set out in the PDPA.
As far as permitted by the applicable law and regulations, we may be entitled to charge reasonable expenses incurred in respect to handling any of the above requests.
Contact Us
If you have any inquiries in relation to your Personal Data, or you would like to exercise any of your Data Subject Rights, you may contact us at:
UD Trucks Corporation (Thailand) Co., Ltd.
(Responsible entity of all affiliated and group companies listed below):
UD Trucks (Thailand) Co., Ltd.
Thai-Swedish Assembly Co., Ltd.
TMBP Limited
TSA Land Co., Ltd.
Address: 199 Moo 1, Bangna-Trad Highway T. Srisajorrakaeyai A.,
Bang Sao Thong District, Samut Prakan 10570
Data Protection Officer (For UD Trucks Corporation (Thailand) Co., Ltd.)
Email: dpo_thailand@udtrucks.com
Changes to this Privacy Policy
UD Trucks may amend, change, or update this Privacy Policy from time to time, whereby UD Trucks will update the changes on UD Trucks’ website. In the event that the amendment, change, or update will affect the purposes for which your Personal Data has originally been collected, UD Trucks will notify you about such changes, and obtain your consent (if required by law), prior to such changes becoming effective.
This Privacy Policy shall take effect from 26 June 2026
